Tag: OneDrive for Business

Did you know … you can restore a deleted Teams file?

Oh no! I’ve accidentally deleted a document from my Teams files! Can someone restore it for me?!?

Yes! I can restore it for me – I can even restore documents others have deleted from our shared Teams file spaces. From the “Files” tab, click “Open in SharePoint”

You’ll see the documents that weren’t deleted … that doesn’t help! But click on “Recycle bin” on the left-hand navigation bar.

There it is! Click to select the file.

Then click “Restore”

In the upper right-hand corner of the web site, you will see a status message indicating that the document is being restored.

When the restore completes, click away from the “Files” tab and return to it. Voila! The document is back 😊


Did you know … you can sync Teams files to your desktop using OneDrive for Business?

An advantage of using the cloud-based Microsoft Office 365 platform is that you can work just about anywhere you have an Internet connection. This provides a lot of flexibility for mobile workers, but there are still situations where bandwidth is expensive or Internet connectivity is just unavailable. Situations where you want to be able to continue working offline.

Files stored within Teams channels are document libraries in SharePoint Online. Anything you can do in SharePoint Online works with the Teams files. SharePoint Online document libraries can be synchronized to your local drive through OneDrive for Business – which means you can work on Teams documents offline.

To set up the synchronization, you’ll need to open the Teams files in SharePoint. Select the channel and click on “Files”. Then click on the “Open in SharePoint” link.

You are now viewing the SharePoint document library. Click the “Sync” button to set up synchronization to your local computer.

Select “Sync now”

You may be asked to confirm you want to use OneDrive to open the link. You do! Click “Open link” (you can check the box to ‘Remember my choice for grvopen links’ to skip this step in the future)

If you have not yet configured OneDrive, you’ll be asked to sign in. Confirm that your logon ID is displayed and click “Sign in”

You can change the location where OneDrive stores synced files, if you wish. Click “Next” to continue.

Once OneDrive setup is completed, click “Open my OneDrive folder”.


You will see a confirmation that the Teams document library is being synchronized.

When you view your OneDrive folder, you will see the Teams channel(s) with document libraries syncing to your local computer.

When you save a new file to the OneDrive location, or update a file, you will see a circle indicating that the file is being synchronized. You will see a green check-mark when the file is successfully synchronized to SharePoint Online.

And the changes will be visible immediately in Teams

If you no longer wish to synchronize the Teams files with your local computer, right-click on OneDrive for Business in your system tray and select “Settings”.

Click “Stop sync” on the location(s) you no longer wish to synchronize.

Files stored on your computer will not be deleted; changes locally will not be updated in SharePoint/Teams, and changes in Teams will not be updated to your computer. The icon in the status column will be removed to indicate the folder is no longer being synchronized. You can safely delete the local folder.


Did you know … Outlook can share OneDrive files for you?

Collaborative document editing in Teams and SharePoint is a huge time saver – instead of trying to merge multiple versions of a document together, we can all edit the same document (we can even edit it at the same time). OneDrive offers the same benefit, but it’s a bit of a hassle going into OneDrive, setting up sharing, and then sending people a link to the document. But Outlook handles this for you.

I have a private file saved to my OneDrive for Business space.

In your message, select ‘Attach’ and then ‘Cloud locations’.

You will see your OneDrive for Business files – select the file(s) that you want to share and click “Next”.

You will see the file as an attachment to the message – the OneDrive cloud logo lets you know that the ‘attachment’ is actually a link to a OneDrive document. Address and send the message as you normally would.

Check OneDrive again, and you will see that the document is shared.

The recipient will see an attachment to the message, and they will be able to view and edit the file.


Did you know …OneDrive and SharePoint Online can search for text within images?

It can! Store pictures of business cards and you can search for names. Take pictures of installations and find a set of photos by the business signage. Search through your expense reporting receipts for a specific restaurant. You don’t even to do anything except save an image file on OneDrive for Business to enable this feature.

To find an image containing specific text, open OneDrive from WinAnywhereand use the search dialogue.

In this example, I’m looking for the receipt from a meal –but I haven’t included the restaurant name on the receipt images. But I can search for the restaurant name – type part of the name and hit enter.

The search result set include an image file:

And that’s exactly the receipt I needed!

Text indexing is performed on image files like bmp, png,jpg/jpeg, gif, tiff, and even raw. Slightly blurry out-of-focus pictures snapped in poor lighting are indexed too 😊

* Text is not immediately indexed upon upload – it took about twelve minutes before I was able to search for the image I had uploaded.


It’s just as easy in SharePoint Online, but did you know that the Teams “Files” are SharePoint Online document repositories? This means you can search your Teams files for text contained in images as well. From your Teams channel, select the “Files” tab and click “Open in SharePoint” to see your Files in their SharePoint Online document repository.

Use the SharePoint Online search dialog to search for text contained within images stored in the site.

The search results will include any images that contain the search text.


Did you know … OneDrive for Business Retains Document History?

Have you ever really messed up a document? Like “man, I wish I could go back to what I had last week, because this is just W.R.O.N.G” messed up? Even if that’s just me, files can become unusable without perfectly human err’ing – ransomware encrypts the file, a colleague removes that paragraph you spent hours getting just right. Did you know that you can restore earlier versions of files stored to OneDrive for Business?

How? From the https://portal.office.com site, select OneDrive

Click the three dots that aren’t quite a hamburger menu – the ones between the file name and the modified date.

On the menu which appears, select “Version History”

A complete version history of the file will be displayed

You can select “Restore” to replace the “current” file with the selected version, or you can select “Open File” to view the file without replacing the “current” file. Voila!