While you can go into a channel, select the files tab, and open a file from within Teams … that’s a lot of clicking just to open a file in another program. But you can open files stored in Teams (or any other SharePoint document repository) directly from Office 365 programs. How?
Open an Office 365 program – Word, Excel, PowerPoint, Visio. Click on the “File” ribbon bar and select “Open”. SharePoint Online document repositories, including those used by Teams, are listed under “Sites – Windstream Communic…”.
You may already have SharePoint sites listed. To add a new site, you just have to follow it.
Select the SharePoint site that matches your Team name. Click “Documents”
You’ll see a folder for each channel in your Team. Click the channel where the file is saved.
Navigate to the folder where your file is stored, then select the file. It will open directly in the application. When you save the document, the SharePoint document is updated.
Tip: Frequently used documents can be pinned for quick access. After you have opened the file, it will appear in the most recently used list. Click the little push-pin next to the file and it will be pinned to the top of the recently used file list. The Excel files and Word documents that I use frequently can now be opened without navigating through the file structure to find them.
Sometimes I work on a document privately before putting it out for my group to review, but it takes time to upload a copy of the document to our Teams space! You can move and copy documents from OneDrive directly to SharePoint Online. Since “Files” in Teams spaces are just SharePoint Online document repositories, this means you can move/copy documents to a Teams space too.
Open “OneDrive” from https://portal.office.com or the side-bar of any web-based Office 365 product.
Select the document(s) that you want to move/copy and select either “Move to” or “Copy to” from the menu bar.
A new pane will fly out from the right-hand side of the browser window. You’ll see some of the SharePoint Online sites and Teams spaces to which you have access listed. If the one you want isn’t listed, click “Browse sites” to see a full list.
Click “Show more” to browse through the list of sites.
If you are unable to locate the site you want to use, open it in SharePoint online and follow it. Click on the site into which you want to move/copy your documents.
For SharePoint online sites, you’ll see the site contents and can navigate through the hierarchy to the location you want the file stored. For Teams spaces, click “Documents”.
You’ll then see folders for each Channel. Click the channel into which you want to store the documents.
Navigate through the Channel’s file structure to the location you want the document stored. Click the blue button to copy/move the document to that location.
Voila, my documents are moved within Microsoft’s cloud from OneDrive to SharePoint Online.
My group has started using a SharePoint Online Wiki – it’s a quick way to have an aesthetically pleasing knowledge base, but I’d rather not have to check “Updated Pages” periodically to see if there’s new content. Configuring SharePoint to notify me when new pages are added (or existing pages updated) avoids needing to check for new content.
From the Wiki, click “Page”
On the “Page” ribbon bar, select “View All Pages”
Click “Library” in the ribbon bar, then click the “Alert Me” drop-down.
Select “Set an alert on this library”
Configure your alert – you can receive notifications when new pages changed or added or only when new pages are added.
You can filter out changes you make by selecting “Someone else changes a wiki page”, and you can receive digest updates instead of getting a notification for each individual change. Click “OK” to save the notification, and you’ll start getting e-mails when the Wiki is updated.
If you want to adjust or cease receiving the alerts, select “Manage My Alerts” instead of ‘Set alert on this library’
Click on the alert name to edit the alert (or check the box in front of the alert name and select “Delete Selected Alerts” to remove it).